PEF Labor Management Meeting – November
19, 2008
Present:
Adam Sumlin, Cheri Frank, Peter Yurkewicz, Maureen Hlibczuk, Jenifer Barr,
Vicki Garcia, Susan Johnson
PEF’s Agenda:
- NP/PA Compensation for Time
Worked: The union submitted survey data they
collected from staff of the average hours worked
which they feel indicates that many staff
regularly work more than 40 hrs./wk. .
They discussed this with all the staff and they felt the
consensus is that they need some type of compensation but also that
since Staffing is a definite issue, a solution may be development of a
float pool. Management advised that HR is looking
into this with the Leaders over these groups to discuss options.
As to the specific staffing issues and schedule changes for the
NP’s in Radiation, Jenifer advised that Melissa Therrien has stepped in
and is sensitive to making it equitable for schedule rotation.
Jenifer to verify timeframe with Melissa as to how long these
schedule changes need to be in effect.
Action ____
Informational ___ Resolved ____ Unresolved _X___ Other___
2. Provisional Titles:
Union
looking for results from tests given since August for PEF
titles Staff Pharmacist, Case Manager.
Vicki to provide updated testing calendar and to look into adding
Tech Support Specialist to be developed for a test,
as well as emailing Adam with a list of provisional titles.
Action _ X__
Informational ____ Resolved ____ Unresolved ____ Other ___
3. Itemized
Differentials:
The breakdown of codes on
the pay stubs for Nurses has been very well received, and the
Union
would like to see this breakdown for all staff.
Sue mentioned the breakdown will be available through e-time and noted that
accruals will continue to be one pay period behind.Sue will confirm that
accruals may be used in the pay period they are earned.
Action ___X_
Informational ____ Resolved ____ Unresolved ____ Other
___
4.
37.5 Hour Work Week for All Titles:
Union
questioned if there are any plans on board for other departments to go to
this. Union
advised they heard that Lab Medicine was going to this
and that the department had
already offered it to their group. Management
unaware of this and would look into it.
Management made other departments’ who have Nurse I’s and II’s aware that
Nursing is piloting the 37.5 hr work week but
nothing has been heard from other departments
as to whether they intend to implement. The
decision to do this is ultimately
a departmental issue as it is supported by individual departmental budgets.
Action ____
Informational ___ Resolved ____ Unresolved __X__ Other ___
5.Scientist/CRS Titles Moved to PEF
Bargaining Unit: The union
questioned where this is at.
. Management explained that their understanding the determination was
made that it was not fiscally
feasible to move CRS.
Management not aware of any discussions about moving Scientists.
The Union
offered that if the decision is based upon a funding
(grant) issue, they
would be willing to sign off if the grant is lost.
Action ____
Informational _X___ Resolved ____ Unresolved ____ Other
___
6. Parking:
Union expressed concerns about where
the valet is parking cars. Their understanding
is that valet would only be parking cars in the back half of the first floor
and now it is expanding into the second floor such that employees don’t know
where to park so they don’t get blocked in.
Management to
get updates from Harv Strassburg and Steve Wright and would like the union
to provide agreement that they are referring which outlines where valet will
be parking. The union advised that they are
not hearing about any issues with parking at HSBC but would like to see if
possible to have some
enclosed area at HSBC lot for people to go stand during inclimate weather.
Action __X__
Informational ____ Resolved ____ Unresolved ____ Other
___
7Vacation
Buy-Back: Union
interested in getting vacation
buy-back agreement (parity with M/C’s) based on the
idea that a lot of personnel cannot use vacation because of staffing issues.
Management mentioned that this was not a topic that was agreed on at
negotiations to discuss at Labor Management and additionally, that
the the Governor is
looking to rescind the program for M/C’s.
Agreed to put item on hold.
.
Action ____
Informational ____ Resolved ____ Unresolved _X___ Other ___
8. Scientists
Performance Evaluation and Newly Created Review Committee:
Impact negotiations piece is on hold.
Need to establish an Appeal Board to hear Scientific Faculty eval appeals.
Management and Union to each provide
their designee as well as list of people they want for consideration as
mutually agreed upon Board member. .
Action ___
Informational ____ Resolved ____ Unresolved __X__ Other
___
9. Internal
Posting: Union
would like the policy that addresses internal posting which was developed
for the Nursing Department to be expanded. They
would like to have posting done internally for two weeks before going
external. Management
discussed the timing issues and the need to
expedite recruitments to fill vacancies.
Management is willing to
consider sending internal candidates to the departments 5 days ahead of
external candidates PEF is in agreement and would like this to be reduced to
writing.
Action __X__
Informational ____ Resolved ____ Unresolved ____ Other
___
10. Conduct
Policy: The union expressed concerns
that there
are violations by both employees and managers, but that they are handled
differently. . The
union provided some specifics of the unfairness they believe is occurring.
. Management expressed ongoing commitment
to addressing all validated instances of inappropriate conduct, whether
committed by employees or managers. .
Action __ __
Informational ____ Resolved __X__ Unresolved ____ Other___
11. Office
Space: Union
again requesting office space – willing to pay a nominal fee for the space
only. Management advised that space constraints
are still an issue.
Action ____
Informational ____ Resolved ____ Unresolved _X___ Other
___
12. Light Duty
Policy: The Union
was inquiring as to whether there is a
policy on light duty.
Management advised that they would look into the development of one
with Benefits. .
Action __X__
Informational ____ Resolved ____ Unresolved ____ Other
___
13. Workman’s
Compensation Notification:
Union
asking for quarterly notification of those members on compensation.
Navigation packages were supplied previously to Benefits and the
Union will provide a couple copies to Management. Management
provided the union with a copy of the notification that Benefits send out to
employees out on worker’s compensation.
Action __X__
Informational ____ Resolved ____ Unresolved ____ Other
___
14.Member
Listing on Bargaining Unit: The
Union
is requesting listings/reports of those members coming into and exiting
their bargaining unit. Management agreed that
this is a viable request and would contact HRIS to provide.
Action __X__
Informational ____ Resolved ____ Unresolved ____ Other
___
15. Bulletin
Boards at 901 Washington: As the
Union has a large number of memberes located there, they are
requesting a bulletin board be placed there.
Management believes this is reasonable and has been working with
Planning to get that accomplished.
The union also requested whether there
could be a a bulletin
board installed at the Life Science Building.
Management will check with
Planning about the feasibility of
this request.
Action _X___
Informational ____ Resolved ____ Unresolved ____ Other
___
16.
Day After Thanksgiving:
The union discussed changing the holiday
designation from Election Day to the Day After Thanksgiving.
Management advised that they are looking into this for for next
year and that they will review this matter with Administration
Action ___X_
Informational __ _ Resolved ____ Unresolved ____ Other
___
17.
Minor Holidays: The Institute will
open clinical services for some of the holidays starting in 2009-
Washington’s Birthday, Columbus Day, Veterans Day.
Employees who work will receive the benefits provided for in the cba.
Action ____
Informational __X__ Resolved ____ Unresolved ____ Other
___
Next meeting end of January or early February.
Date offerings will be submitted.
For Management:
____________________________
Date:______________
For Union:
_____________________________
Date:______________